Source-to-pay for growing teams
Pay only for what you actually received.
Arvo links every quote, purchase order, delivery and invoice, checks them line by line, and shows what you owe before the bill arrives.
| Line | Ordered | Received | Invoiced |
|---|---|---|---|
| Carton 40 × 30 cm | 500 | 500 | 500 |
| Packing tape 48 mm | 120 | 96 | 120 |
| Void fill paper | 40 | 40 | 40 |
Example data
The problem
Where purchasing money leaks in a small business
None of these need a bigger finance team. They need the purchase order, the delivery and the invoice to sit in one place and be compared.
Paid for goods that never fully arrived
The supplier bills 120 units and 96 turn up. Without a delivery record next to the invoice, nobody notices until the stock count.
Invoices with no purchase order behind them
Spend gets approved after the fact, by whoever opened the email. You find out what the business committed to once the money has gone.
A liability the books do not show yet
Goods arrive in March, the invoice lands in May. March profit looks better than it was, and cash flow visibility goes with it.
How it works
From quote to payment, on one record
Each step feeds the next, so nobody retypes a number and nothing is paid on trust.
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Quote
Ask suppliers for prices and compare them side by side on price, lead time and payment terms.
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Purchase order
Turn the chosen quote into a PO and email it to the supplier in one step.
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Delivery
Record what arrived against the PO. Partial deliveries and returns are handled.
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Invoice
Upload the PDF. AI reads it, matches it to the PO and checks every line against the delivery.
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Payment
Approved invoices go into a payment batch, net of credit notes and advance payments.
Inside Arvo
The screens your team and your suppliers will use
These are the product's own screens, shown with example data.
Dashboard
Needs attention
Recent purchase orders
Top suppliers this month
INV-20417
Lines
1 block1 flag| Line | Ordered | Received | Invoiced | Unit price |
|---|---|---|---|---|
| Carton 40 × 30 cm | 500 | 500 | 500 | 2.40 |
| Packing tape 48 mmInvoiced 24 more than received. Blocked. | 120 | 96 | 120 | 4.80 |
| Void fill paperUnit price 18.50 is above the PO price of 17.00. Flagged. | 40 | 40 | 40 | 18.50 |
Items & materials
| Code | Item | Category | Type | Default supplier | Price (AED) |
|---|---|---|---|---|---|
| FUR-0112 | Ergonomic chairjust added | Furniture | Material | Brightline Office | 320.00 |
| FUR-0113 | Standing desk (adjustable) | Furniture | Material | Brightline Office | 450.00 |
| IT-0045 | Monitor arm | IT equipment | Material | Gulf Desk Co. | 120.00 |
| SRV-0008 | Deep cleaning, monthly | Facilities | Service | Sunrise Cleaning | 2,100.00 |
| STA-0201 | A4 paper, box of 5 | Stationery | Material | Brightline Office | 58.00 |
| PKG-0310 | Packing tape 48 mm | Packaging | Material | Gulf Packaging | 4.80 |
Your invoices
| Invoice | Purchase order | Amount (AED) | Status | Date |
|---|---|---|---|---|
| INV-20436 | PO-0045 | 1,860.00 | Under review | 06 Nov |
| INV-20417 | PO-0042 | 3,512.25 | Payment scheduled | 28 Nov |
| INV-20391 | PO-0038 | 2,205.00 | Paid | 21 Oct |
| INV-20372 | PO-0035 | 940.00 | RejectedQuantity billed is above the delivery. | 14 Oct |
Example data. Supplier names and amounts are made up for illustration.
What it checks for you
The controls a large company has, without the large-company software
Set up your suppliers and items once. After that, every invoice is read, matched and checked before it is paid.
Suppliers set up properly
Add a supplier with its tax registration number, contacts, bank details and documents in one form. A new or changed bank account is held until someone verifies it, because changed bank details are the most common route for payment fraud.
An item and service catalog
Create each item or service once, with its code, category, unit of measure, preferred supplier, last purchase price and expense account. Pick it from the list on every quote and PO instead of retyping it.
A dashboard that tells you what to do first
Open purchase orders, invoices waiting for action, items that need attention and recent activity, on one screen. You see what is stuck before a supplier calls about it.
AI invoice reader with auto-match to the PO
Upload a PDF or photo. AI reads the supplier, number, date and lines, matches the invoice to its purchase order and delivery, and fills in the rest. You confirm before anything is saved.
Three-way match, line by line
Invoice quantity above received quantity is blocked. Differences in price, currency and supplier tax number are flagged with a reason you can act on.
Accruals without a spreadsheet
Goods received but not yet invoiced are valued and listed, so month-end does not start with a hunt through emails.
Down payments applied automatically
Record an advance on a PO. When the invoice arrives, Arvo applies it and the payment batch carries only the balance.
Contracts, renewals and leases
Rent, maintenance and service contracts with renewal alerts, payment schedules and IFRS 16 lease entries.
More features are on the way. These are next.
Connect your QuickBooks or Xero
Send approved invoices, payments and accrual entries straight to your accounting software, with no re-keying.
And more
Tell us what would help most when you request early access. The first teams decide what is built next.
Supplier portal
Your suppliers submit their own invoices
Each supplier gets a login that shows only their own purchase orders. They bill against what you have received, and they see where every invoice stands.
- Invoices that match the delivery are accepted automatically. Anything that does not match goes to your team for review.
- A rejected invoice comes back with your reason, and the goods can be billed again.
- Suppliers see when payment is scheduled and when it is paid, so they stop emailing to ask.
- SubmittedAgainst PO-0042, 3 lines
- Matched to deliveryQuantities and prices agree
- AcceptedNo review needed
- Payment scheduledAED 2,220.75 after the AED 1,291.50 down payment
- Paid
Who it is for
Too big for a spreadsheet, too small for Coupa
Owners who approve spend themselves
You buy from a dozen suppliers, you do not have a finance person, and you want the real picture of what the business has committed to and owes.
Finance managers in growing companies
Your team handles invoices by email and chases deliveries by phone. You need controls and an audit trail without a six-month rollout. Currency and tax settings are set per company, not fixed to one country.
Early access
See your next invoice matched before you pay it
Tell us a little about your purchasing and we will contact you with a walkthrough. The first teams shape what gets built next.